Day 1999.07.13CC

A joint meeting of the Redevelopment Agency and the City Council of the City of Vacaville was held at the City Council Chambers, 650 Merchant Street, July 13, 1999. Mayor Fleming called the meeting to order at 7:05 p.m.

Mayor Fleming asked if there were any additions or deletions necessary for the agenda. Council member Slade, seconded by Council member Augustine, made a motion “ to approve the agenda as written.” Motion unanimously approved.

4. APPROVAL OF MINUTES - Council member Clancy, seconded by Council member Slade, made a motion “ to approve the minutes of the regular meeting of June 22, 1999, as written.” Motion approved (4-0).

Director of Community Services Linda Celestre talked about the importance of parks and recreation activities within a City and accepted the proclamation presented by Mayor Fleming on behalf of the City Council.

Mayor Fleming asked if anyone on the Council or in the audience wanted to remove an item from the Consent Calendar for separate discussion. Council member Augustine asked that Item 6i be removed for separate discussion. Mayor Fleming commented on Items 6g and 6j, pointing out the award of construction contract for lighting at Keating ball fields and receipt of a grant from the Urban Forestry Department for Arlington Park tree planting enhancement. Council member Slade, seconded by Vice Mayor Wood, made a motion “ to adopt the resolutions and other Consent Calendar item.” Motion approved by the following vote:

A. Ordinance No. 1621 – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VACAVILLE AMENDING DIVISION XX (CONSTRUCTION AND FIRE STANDARDS) OF TITLE 14 (LAND USE AND DEVELOPMENT) OF THE VACAVILLE MUNICIPAL CODE - Second Reading

F. Resolution No. 1999-79 - RESOLUTION INITIATING PROCEEDINGS FOR THE PROPOSED ANNEXATION OF THE SPANOS PROPERTY TO THE HAWKINS PARK LIGHTING AND LANDSCAPING DISTRICT, PROVIDING NOTICE OF INTENTION TO LEVY ASSESSMENTS FOR FISCAL YEAR 2000-2001, AND PROVIDING FOR NOTICE OF HEARING

H. Resolution No. 1999-80 - RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO SOLANO WATER AUTHORITY PROJECT AGREEMENT NO. 3, PHASE 2.A, WATERSHED-OF-ORIGIN WATER RIGHTS APPLICATION

J. Resolution No. 1999-81 - RESOLUTION OF THE VACAVILLE CITY COUNCIL APPROVING APPLICATION FOR FUNDS FROM THE URBAN FORESTRY GRANT PROGRAM UNDER THE CALIFORNIA WILDLIFE, COASTAL, AND PARK LAND CONSERVATION BOND ACT OF 1988 FOR THE FOLLOWING PROJECT: ARLINGTON PARK TREE PLANTING ENHANCEMENT PROJECT

K. Resolution No. 1999-82 - RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT TO CONTRACTOR – NORTHEAST SECTOR ASSESSMENT DISTRICT (NESAD) SEWER PROJECT #9

L. Resolution No. 1999-83 - RESOLUTION OF THE CITY OF VACAVILLE ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 1 (GONSALVES-LOCKIE) FOR FISCAL YEAR 1999/00

M. Resolution No. 1999-84 - RESOLUTION OF THE CITY OF VACAVILLE APPROVING THE TRANSFER OF A PORTION OF CENTENNIAL PARK (APN 129-220-050) FROM THE CITY OF VACAVILLE TO THE REDEVELOPMENT AGENCY

Resolution No. RD1999-12 - RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF VACAVILLE APPROVING THE TRANSFER OF A PORTION OF CENTENNIAL PARK (APN 129-220-050) FROM THE CITY OF VACAVILLE TO THE REDEVELOPMENT AGENCY OF THE CITY OF VACAVILLE

Council member Augustine felt it was appropriate to bring this issue to the attention of the public for possible discussion. He asked the City Manager to give an overview of the staff report. The City Manager reviewed the staff report noting that the changes in compensation were in line with past Council discussions and the recently adopted two-year budget. Mayor Fleming asked for public comment and none was noted. Council member Augustine, seconded by Council member Slade made a motion “ to approve the compensation plan for Police and Fire Managers, Department Heads, and other unrepresented managers. Motion approved (4-0).

A. RESOLUTION AMENDING AND/OR APPROVING THE FINAL ANNUAL LEVY REPORT FOR THE VACAVILLE LANDSCAPE AND LIGHTING DISTRICT, PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972

RESOLUTION ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN THE CITY OF VACAVILLE LANDSCAPE AND LIGHTING DISTRICT, PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972

Director of Public Works Dale Pfeiffer introduced the staff report into the record. He briefly reviewed the Engineer’ s Report for the 55 landscape and lighting operating budgets and explained the relevant adjustments.

Council member Slade, seconded by Council member Clancy made a motion “ to adopt the subject resolutions.” Resolution No. 1999-85, “ Resolution of the City Council Approving the Final Annual Levy Report for the Vacaville Landscape and Lighting District for Fiscal Year 1999/00” and Resolution No. 1999-86, “ Resolution of the City Council of the City of Vacaville Ordering the Levy and Collection of Assessments Within the City of Vacaville Landscape and Lighting District, Pursuant to the Landscape and Lighting Act of 1972,” were approved by the following vote:

B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VACAVILLE ADDING CHAPTER 2.31 TO THE VACAVILLE MUNICIPAL CODE AND CREATING THEREBY, THE VACAVILLE COMMISSION ON AGING – Second Reading

The City Manager reviewed the staff report, noting that the ordinance was unanimously introduced at the June 22 meeting. He commented that staff has begun preparation for soliciting members and a question regarding age requirements surfaced. He asked that the City Council direct staff concerning their desire to make “ age” a criterion for appointment to the commission.

Council member Augustine, seconded by Council member Clancy made a motion “ to prepare a resolution requiring that appointees be at least 50 years of age and that a majority of the commission be made up of members 55 and older.” Motion approved (4-0). Council member Augustine, seconded by Council member Clancy made a motion “ to include language in the ordinance allowing the City Council to set age criteria by resolution and to adopt the subject ordinance.” Motion approved (4-0). Ordinance No. 1622, “ An Ordinance of the City Council of the City of Vacaville Adding Chapter 2.31 to the Vacaville Municipal Code and Creating Thereby, the Vacaville Commission on Aging,” was approved by the following vote:

The City Manager stated that the Browns Valley Parkway and Browns Valley Road traffic and engineering study was approved during the May 25 City Council meeting. As a result of public testimony at that meeting, the City Council directed staff to reevaluate a segment of Browns Valley Parkway, and Allison Drive to Brown Street. As a result of the study, staff is recommending revising the roadway segment limit from Allison Drive to Brown Street from 35 mph to 40 mph

Council member Slade, seconded by Council member Augustine made a motion “ to adopt the resolution approving the traffic engineering study for Browns Valley Parkway and Browns Valley Road, keeping Zone 1 roadway segment limit from E. Monte Vista Avenue to Allison Drive at 35 mph; and revising Zone 2 roadway segment limit from Allison Drive to the Vacaville City limits at 40 mph.” Resolution No. 1999-87, “ Resolution Establishing Speed Limit on City Street – Browns Valley Parkway and Browns Valley Road,” was approved by the following vote:

B. RESOLUTION APPROVING THE DRAFT 1999/00 TO 2008/09 SHORT RANGE TRANSIT PLAN (SRTP) UPDATE AS PREPARED BY LEIGH, SCOTT & CLEARY, INC. AND AMENDING THE CITY OF VACAVILLE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 1999/2000

Director Pfeiffer stated that the Short Range Transit Plan (SRTP) Update evaluates and recommends modifications to the City’ s fixed route and paratransit service based on the previous year’ s experience. He noted that it also updates the financial and capital improvement plan and complies with Federal reporting requirements, which allows the City to continue receiving funding. Director Pfeiffer highlighted the most significant changes for this year’ s SRTP. He advised that staff has secured a Federal Transit Administration grant towards the purchase of two paratransit vehicles. He noted that an amendment is needed to increase the total CIP Budget to $19,297,232 to incorporate the $92,000 FTA grant.

Transit Consultant Steve Moss, Leigh, Scott & Cleary, Inc., reviewed the update performed by his company in detail. He described suggested capital improvement changes like bus shelters, an alternate fuel facility for compressed natural gas buses, a vehicle washer, and purchase of additional equipment; as well as the addition of a commuter service to Sacramento and changes in existing local routes and a subscription van service.

The City Council discussed the current bus service and the recommendations made by the consultant. There was concern expressed about the cost for alternative fuel vehicles and their benefit to the environment. The Council felt it was a good plan but stressed the need for convenient bus shelters perhaps located near restaurants and/or coffee shops for relief during inclement weather, and more review of the Sacramento service to see that the resources are utilized to their maximum potential. It was also suggested that extended hours be considered, weekend service for special events, perhaps an airport service, connections to Bart, the Vallejo Ferry Service, and train stations. The need to coordinate with other transportation-type services in the area was stressed.

Council member Augustine, seconded by Council member Slade, made a motion “ to adopt the resolution approving the 1999/2000 to 2008/09 SRTP Update and amend the CIP budget for fiscal year 1999/2000.” Resolution No. 1999-88, “ Resolution Approving the Draft 1999/00 to 2008/09 Short Range Transit Plan (SRTP) Update as Prepared by Leigh, Scott & Cleary, Inc., and Amending the City of Vacaville Capital Improvement Program Budget for Fiscal Year 1999/2000,” was approved by the following vote:

Director Celestre noted that in the 1999/2000 Capital Improvement Program budget, the Council designated $150,000 in Park and Recreation Development Impact Fees for a grant program to assist sports-type organizations in expanding and/or improving facilities. She explained the criteria for submitting an application and full proposal and suggested that a committee of Community Services staff and representatives from the Community Services Commission review the grant applications. The Community Services Commission would then award the grants and their decision would be final. The Community Services Commission unanimously approved the criteria at its meeting of July 7, 1999.

Council member Slade offered her support for the grant program but expressed concern about limiting the grants to $25,000. She stated that while she had no problem with the Community Services Commission making the final decision, some groups might meet all the criteria but need more than the $25,000. She suggested that the City Council review the requests in excess of $25,000. Council member Augustine agreed.

The City Manager asked if the City Council would still want input from the Community Services Commission prior to a City Council hearing; to which the Council stated they would.

Kevin Seeman and Harry Peasley talked about Vacaville’ s gymnastics program and the growing needs of the program. They emphasized the cost of building a center and the expense of equipment used in gymnastics.

The Council reminded the speakers that the issue being decided at this meeting involved the development of a grant program, and not approval of specific needs for various sports activities. The speakers were encouraged to present their information during the appropriate forum.

The City Attorney advised that this program does not allow grants for the acquisition or leasing of property, or to purchase equipment. However, he stated there may be other mechanisms available to assist gymnastics or other similar programs. He also noted that all of the projects must qualify for these funds under the development impact fee criteria, meaning that the project must be related to growth and it must be on the list of approved projects.

Council member Augustine, seconded by Council member Slade made a motion “ to approve the facilities expansion grant program, criteria, and approval process; and that any grants above the $25,000 limit should be forwarded to the City Council for action.” Motion approved (4-0).

Information Technology Project Coordinator Scott Sexton reviewed the staff report for the record. He stated that the City is continuing its work on identifying and addressing potential issues related to the Year 2000. He explained the four-step approach being taken to address the issues and gave a brief summary of staff’ s current activities. Mr. Sexton advised that as the end of the year approaches, staff would continue to provide monthly updates to the Council.

The City Council provided information on the various meetings they had attended, upcoming events, and commended all those involved with the successful 4^th of July celebration. Council member Augustine commented on the recently released Grand Jury report with respect to travel expenses, credit card usage, etc. He asked that an independent audit be considered to review Vacaville’ s travel expenses, purchase procedures, and the usage of credit cards and purchasing cards. The City Manager stated that a report would be prepared for the next agenda outlining the controls in place at this time.

12. PAYMENTS OF CLAIMS – Council member Clancy, seconded by Council member Slade made a motion “ to order the payroll register dated June 30, 1999, and check register dated July 2, 1999, paid.” Motion approved (4-0).

14. ADJOURNMENT - There being no further business before the City Council and/or the Redevelopment Agency, Mayor Fleming adjourned the joint meeting at 9:20 p.m., July 13, 1999.